Emails, as we all know, ensure an easy exchange of information that is crucial for running a business. In fact, it is the need of hour. No organization can hope to thrive without using emails. Now, as business emails carry sensitive data, audio and video files, it becomes even more important that the email system is robust, reliable and should allow frequent backups to build an archive database for future use.
One can opt to implement e-mail services for internal use, but it requires purchasing of sophisticated equipment, implementation, maintenance and critical backup of the data to facilitate data recovery in case of loss or theft. All these activities will come at a huge initial cost and then the recurring cost of maintenance and backup. To sum up, this can be a big amount to invest and needs ample consideration based on the business being run. So, is there an alternative to it?Yes, it is business email hosting.
Email server hosting, for those who are hearing it for the first time, is a technique of hosting email servers. It’s very similar to the website that needs hosting for making an online presence. Email servers are kept live on the Internet in order to facilitate communication through emails. The Business email hosting is highly recommended as it provides you an effective way to establish identity and possess certified email address at an affordable price tag. There are many companies in the market who provide web hosting services. Here, user discretion is required. But, the golden rule is to choose the one that provides reliability and ensures redundancy.
Benefits of Business Email Hosting
There are numerous benefits of going for business email hosting. Below mentioned list gives an insight to some of its major advantages:
1) Storage Space: The email server hosting companies provides adequate storage space for each mailbox. Here, users get the flexibility to increase or decrease storage space .
2) Secure Access to Web-mail: Encryption and authentication through user-name and password ensure secure access to your web-mail. The data integrity is also maintained during the transmission of messages.
3) Anti-spam filters: It blocks potentially harmful spam and virus. The unwanted emails are prevented from reaching your in-box. The filtering methods includes grey listing, white listing and blacklisting that send spam to a quarantine folder for being quarantined.
4) Email Archive: Needless to say, frequent data backup is crucial for a business. Now, with the email server hosting, companies ensuring regular backup of their email servers, you do not have to worry about your business being affected due to data loss. This facility will help you to easily recover accidentally deleted emails.
One must be very careful when it comes to choosing the services you wish to subscribe from the business email hosting company. Various attributes to be kept in mind are space, data backup, privacy and protection. In a nutshell, a reliable business email hosting service is immensely beneficial for your business as it ensures proper communication over emails with easily accessible archive database.